In my current profession as IT Administrator I enjoy many unexpected activities that need to be resolve very quickly. However, there are projects that take a long time to plan and execute. For example, I am creating a classified conference room with an assortment of IT equipment. I did a lot of research before choosing the right equipment. I have to keep the Executives and Supervisor needs in mind when presenting the equipment for the office. However, I forgot one important factor when gathering my research I forgot to provide a lot of assortments of technology tools. With the equipment being classified, there are many other rules that need to be kept in mind. With a little experience with classified equipment, I missed out on making sure the equipment meets the classified standards. After I present the equipment list, my supervisor provided me with detail guidance. His guidance helped me understand the importance of a classified system. I feel the one thing that failed was not asking enough questions about the equipment of a classified system. A few questions that I ask myself for executing the project:
After the project questions:
1. How would you do things differently next time to avoid frustration?
2. How could we have improved our need-feasibility or analysis phase?
3. How could we have improved our work process for creating deliverables?
The organization of the project is an importance when presenting my research. I have a strong working relationship with my supervisor that made it easy for me to receive feedback. One way I feel I can improve in the future is developing a matrix organization, “enable a quick and efficient response to projects that must be performed under today’s dynamic business conditions” (Portny, Mantel, Meredith, Shafer, Sutton, and Kramer, 2008, p. 61). The project management has three basic operations planning, organizing and controlling. The planning stage is the first and most important part to a project. A project manager uses the planning stage to keep track of the requirements of the project. To establish a plan helps the project manager to, “clarify details and reduce the chances of forgetting something” (Portny, Mantel, Meredith, Shafer, Sutton, and Kramer, 2008, p. 79). To acquire the project information the project manager must be able to assign task to team members.
Katie
References:
Greer, M. (2010). The project management minimalist: Just enough PM to rock your projects! (Laureate custom ed.). Baltimore: Laureate Education, Inc.
Portny, S., Mantel, S., Meredith, J., Shafer, S., & Sutton, M, Kramer, B. (2009). Project management: planning, scheduling and controlling projects. Hoboken, NJ: John Wiley & Sons, Inc.
Katie,
ReplyDeleteThe Project Planning Phase is often the most challenging phase for a Project Manager, as you need to make an educated guess of the staff, resources and equipment needed to complete your project. You may also need to plan your communications and procurement activities, as well as contract any 3rd party suppliers. According to Alicia Trelles-Duckett, Project management includes developing a project plan, which includes defining and confirming the project goals and objectives, identifying tasks and how goals will be achieved, quantifying the resources needed, and determining budgets and timelines for completion. It also includes managing the implementation of the project plan, along with operating regular 'controls' to ensure that there is accurate and objective information on 'performance' relative to the plan, and the mechanisms to implement recovery actions where necessary( Trelles- Duckett, n.d) . I believe that team building, collaboration, and communication is an important in the planning phase of a project. Building a good team is the single most important thing a Project Manager can do to achieve a successful project. With the right attitude, a team will overcome almost any difficulty to succeed in its goals. In most projects there will be times when only the determination of the team can overcome the difficulties and carry the initiative through to success.
~Cassandra Middleton~
References:
Trelles-Duckett, A. (n.d.). All About Project Management. Retrieved September 17, 2011, from Free Management Library: http://managementhelp.org/projectmanagement/